How One Montana University Transformed Its Network for Reliability

Network audit for a Montana university with recurring problems. It found cabling, routing, and design flaws plus old servers, and set a clear roadmap.

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The outcome

The new IT team now understands the root causes of its network problems and has a clear roadmap to fix them.

At a glance

Client

Montana university

Service

Network projects

Published

August 6, 2025

Clear Understanding of Issues

The university's new IT team gained a complete and accurate understanding of the root causes behind their persistent network problems replacing uncertainty with clarity.

Path to Resolution

With specific insights into physical cabling, routing, and network design flaws, the university now has a clear roadmap to resolve recurring issues and build a stable network.

Proactive Problem Prevention

Identifying the flat network and its vulnerability to loops means the university can now implement changes to isolate future network issues preventing campus-wide outages.

Context

The situation

For one university with a new IT leadership, persistent network problems were undermining progress and causing widespread frustration. This wasn't just about troubleshooting tech it was about providing a fresh perspective, uncovering hidden issues, and building a strong foundation that supports seamless education and empowers a new team to succeed.

This university under the leadership of a new IT Director faced a significant and demoralizing problem: multiple recurring network issues that simply wouldn't go away. Despite the new team's best efforts, the root causes remained a mystery causing widespread frustration for the university's staff and students.

Goals

What they needed

Their goals

The new IT Director and team at the university were proactive in seeking solutions. Their goals were focused on understanding, stabilizing, and optimizing their network:

Gain Clear Understanding Their top priority was to obtain an expert "second set of eyes" to fully comprehend the underlying causes of their persistent network problems.
Resolve Recurring Issues They needed to identify and permanently fix the recurring network glitches that impacted daily operations.
Improve Network Performance They aimed to ensure their network could reliably support the demands of a higher education environment including remote students.
Empower New Team They wanted an assessment that would provide clear insights and actionable steps for the new IT leadership to strategically improve their infrastructure.

What the solution had to include

To achieve these goals the university specifically needed a solution with the following capabilities and support:

A comprehensive audit of their entire network infrastructure, both physical and logical.
Expert analysis to identify root causes of ongoing network problems.
Discovery of potential physical cabling issues, routing inefficiencies, and network schema flaws.
Identification of outdated servers and operating systems posing risks.
A clear and actionable report detailing findings and recommendations for resolution and improvement.

Key stages

How we did it

Our approach was thorough, non-intrusive, and designed to provide clarity and actionable insights for the university's new IT team:

Initial Discovery & Goal Setting We collaborated closely with the new IT Director and team to understand their history of recurring issues and precisely what they hoped to gain from a comprehensive audit.
Comprehensive Onsite Audit Our expert team conducted a detailed onsite examination of their entire network. This included meticulously tracing physical cabling, analyzing network routing configurations, and assessing the overall flat network schema.
Identification of Critical Issues During the audit we systematically uncovered key problems: specific physical cabling issues, inefficient routing configurations and the inherent risks of their flat network architecture (which allowed a single "network loop" to bring down the entire system). We also identified several outdated servers and operating systems.
Detailed Findings & Recommendations We compiled our discoveries into a clear, actionable report. This document detailed every issue found, explained its potential impact, and provided specific, prioritized recommendations for resolution and long term network improvement.
Knowledge Transfer & Strategic Discussion We presented our findings directly to the new IT Director and team, engaging in open discussions to ensure they fully understood the insights. We helped them prioritize next steps and strategize for future network modernization.

The solution

What we put in place

We provided a comprehensive solution through an in depth network audit. This audit went beyond surface level checks, and included reviewing physical cabling, routing configurations, network structure, and identifying outdated servers and operating systems. This revealed the precise root causes of their persistent network issues providing the university with a clear understanding and a strategic roadmap forward.

Impact

The impact

Clear Understanding of Issues The university's new IT team gained a complete and accurate understanding of the root causes behind their persistent network problems replacing uncertainty with clarity.
Path to Resolution With specific insights into physical cabling, routing, and network design flaws, the university now has a clear roadmap to resolve recurring issues and build a stable network.
Proactive Problem Prevention Identifying the flat network and its vulnerability to loops means the university can now implement changes to isolate future network issues preventing campus-wide outages.
Enhanced Security & Performance Addressing outdated servers and operating systems significantly improves network security and opens the door for enhanced performance across the entire digital infrastructure.
Empowered IT Leadership The new IT Director and team are now equipped with the precise knowledge and strategic direction needed to confidently lead their network's evolution, moving from reactive troubleshooting to proactive management.
Reliable Learning Environment The university is now on a path to providing a stable and consistent network that reliably supports all aspects of higher education ensuring uninterrupted learning and research.